Free checklist · PDF
Software subscription audit checklist
A practical checklist for finding unused software subscriptions and cutting the bill.
What is on this checklist
Run this every 6 months. Most teams find at least one tool nobody uses.
Find everything
- Search card and bank statements for recurring charges
- Check the app stores for mobile subscriptions
- Ask each team what they signed up for
- List free trials that will convert to paid
- Note the renewal date of every annual plan
Check what you use
- Look at last-login dates for every seat
- Remove seats for people who left
- Spot two tools doing the same job
- Check if a free plan now covers what you need
- Compare monthly vs annual pricing for the tools you keep
Act on it
- Cancel or downgrade before the renewal date
- Export your data before you cancel
- Ask for a discount before renewing (it often works)
- Put renewal dates in a shared calendar
- Pick one owner for each tool
