Per-seat pricing hides minimum seats, seat caps and free-plan limits. Pick a software type, enter how many people need a seat, and see what each tool really costs per year.
Team software cost calculator
Pick a software type and team size. Seat minimums, caps and free plans are applied for you.
Lowest paid option
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| Tool | Free plan | Entry plan / yr | Next plan / yr |
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* Only one billing option is published for this plan, so we used it. Minimum seats and seat caps are applied automatically.
List prices checked October 2026 on each vendor’s pricing page, in US dollars before tax. Promotions, add-ons and usage fees beyond those shown aren’t included. Your inputs stay in your browser.
Watch for these
- Seat minimums: monday.com bills at least 3 seats; Smartsheet Business at least 3; Wrike sells seats in bundles.
- Free-plan caps: Trello and Jira are free up to 10 users; Asana and monday.com up to 2.
- Flat pricing: Basecamp charges one price no matter how many users.
Compare more in the best project management software and best CRM for small business.
Frequently asked questions
Which project management tool is cheapest for a team?
It depends on size: Trello and Jira are free up to 10 users; above that, Trello Standard ($5) and ClickUp Unlimited ($7) are the cheapest per seat billed yearly.
Do these include AI add-ons?
No. AI add-ons like ClickUp Brain are extra.